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A career at Arup offers you the chance to make a positive difference in the world. Independently owned and independently minded, Arup is the creative force at the heart of many of the world’s most prominent projects in the built environment. We believe that flexible arrangements, such as hybrid working, create a more inclusive way of working that supports our diversity and the wellbeing of our people.

We are truly global and our 15,000 planners, designers, engineers and consultants around the world deliver innovative projects with creativity and passion. We have over 650 staff members working in Ireland with offices in Dublin, Cork, Galway and Limerick.

Secretary

Your responsibilities:

  • Production of all types of reports, letters, minutes, and presentations etc. to the highest standard.

  • Formatting of documents produced by others to company guidelines and handling large quantities of information, often working within tight deadlines.

  • Creating and maintaining templates.

  • Monthly project related data entry.

  • Screening and redirecting telephone calls and taking detailed messages.

  • Organise assembly of information for important meetings.

  • Booking courses and conferences for colleagues, sign off of training request forms and filing away on system.

  • Generating a PO for invoices.

  • General correspondence for team members.

  • Organising and storing paperwork, documents and computer-based information.

  • Photocopying and printing various documents, sometimes on behalf of other colleagues.

  • Liaising with staff and other secretaries both nationally and internationally.

  • Organise internal team meetings, booking meeting rooms and arranging catering requirements.

  • Maintain and update filing and archiving as required.

  • Work on own initiative or as part of a team and deal with administrative duties competently.

  • Work mainly without supervision or direction and refers upwards as necessary.

  • Devising and maintaining office systems.

  • Provide cover for Reception during breaks, providing an efficient and professional first point of contact for clients and staff alike.

Your Education/Profile:

  • Experience in a professional services organisation. Industry related experience would be an advantage.

  • Minimum 2 years’ experience in use of MS Office software (Advanced Word, Excel, PowerPoint and Outlook) in a professional environment, including higher level functions and ability to reformat existing documents to company style.

  • ECDL preferable.

  • A keen eye for detail and quality.

  • Strong interpersonal skills - creative approach, communication ability, planning and organizing skills.

  • Ability to self-manage and work on own initiative.

What to expect at Arup:

  • A multicultural and informal working environment where you can develop professionally by being part of a team who enjoy what they do.

  • Opportunities for short or long assignments at Arup’s offices and projects anywhere in the world.

  • Employees are eligible for the Global Profit Share scheme, which is dependent on the firm’s financial performance.

  • Competitive performance-based salary growth.

  • A strong corporate culture committed to its values: quality of work, holistic approach, humane organization, straight and honourable dealings, social usefulness and reasonable prosperity.

  • Continuous training and professional development that will allow you to adapt to the growing needs of our clients as we embrace digital transformation.


Join us in shaping a better world.

Our goal is to shape a better world, finding solutions for some of the world’s most complex problems. From climate action to social value, we consider the most expansive impacts of our work. Our drive to build a more sustainable, resilient and equitable future shapes our culture and has made us leaders in sustainable development. The successful candidate will join our multi-disciplinary design teams focusing on technical excellence and innovative solutions that create a better future for people, places, and the planet.

’A better way’- Sustainability and Social Equity

At Arup, we strive to bring environmental sustainability and social equity together. We put sustainability at the heart of our projects and invest in research and development that helps tackle issues such as climate change and poverty. We have made a commitment to reach net zero by 2030 and to contribute meaningfully to the UN Sustainable Development Goals, creating shared value for our clients and our communities while safeguarding our planet. Read our net zero carbon plan here.Read our net zero carbon plan here.

A career at Arup gives you the chance to have a positive impact on the world. For us, corporate responsibility is not just a policy; it’s a way of working.

Equality, Diversity, and Inclusion is at the heart of what we do

We are committed to creating an inclusive working environment for talented ipeople of any background based on merit, fairness and respect. At Arup, you’ll be a welcomed member of the team with opportunities to participate in social, cultural and educational events with the local community (e.g. as a STEM ambassador) or with your colleagues by joining staff networks such as those for women, culture or the LGBTQ+ community.

We are a certified CPD accredited employer with Engineers Ireland and we were named Engineers Ireland CPD Employer of the year in 2020

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Deadline: 29-03-2024

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